Your warehouse and your books,
on one ledger.
Quince is an inventory + accounting system for manufacturers and distributors who outgrew spreadsheets but cannot afford NetSuite. Every receipt, ship, and adjustment posts to the GL automatically — your books never drift from your warehouse.
Most ERPs run inventory and accounting as two systems that periodically reconcile.
Quince runs them as one system that cannot drift.
Every stock movement writes an immutable ledger entry and a double-entry journal in the same transaction. If the inventory side commits, the accounting side commits. If either fails, both roll back. Your trial balance is always live.
Receive on the floor
Warehouse staff scan a barcode on their phone. Pack groups (29 bales × 900 sheets + 1 bale × 347) preserve the count exactly as it arrived.
Ledger entry locks the truth
One row, append-only, with location + lot + actor + time. Never edited. Never deleted. Adjustments post compensating entries — the history stays intact.
GL posts in the same transaction
DR Inventory / CR Accounts Payable, atomically. Your trial balance moves the moment the receipt clears. Your CFO does not wait for month-end to know the number.
Everything the warehouse and the controller both need.
Multi-warehouse, multi-location
Bin-level tracking with bulk location import. Cartesian generators for aisle × bay × level. Receiving + shipping bays as first-class locations.
Mobile floor app
Installs as a PWA. Camera barcode scanning with native fallback. Receive, move, count — offline-tolerant with a sync queue.
Double-entry GL built in
33-account standard COA seeded per workspace. Trial balance, P&L, balance sheet, all driven by the same ledger that the warehouse touches.
Decision engine
Reorder points, ABC analysis, slow-mover alerts. Computed from the ledger, not a separate forecast file someone forgot to update.
Roles + audit trail
Granular permissions per user. Every mutation tagged with actor + timestamp + reason. SOC-2-grade auditability without enterprise SKU.
API + CSV import
Opening balances, vendor catalogs, customer lists — all importable. REST API for the things you want to automate.
The spectrum from spreadsheets to NetSuite has a hole in the middle.
We are not trying to replace NetSuite for a $200M enterprise. We are the layer for the operators who are still running quarterly reconciliations in Excel because nothing else fits.
| Capability | Quince | Spreadsheets | QuickBooks | NetSuite |
|---|---|---|---|---|
| Inventory and GL on one ledger | partial | |||
| Mobile barcode scanning out of the box | partial | |||
| Trial balance is live, not lagging | partial | |||
| Multi-warehouse + bin-level | partial | |||
| Roll out in a day, not 9 months | ||||
| Priced for $1M–$50M businesses | ||||
| Audit trail your CPA will sign off on | partial |
Who Quince is for — and who it isn't.
- A $1M–$50M manufacturer or distributor
- Tracking 500–50,000 SKUs across 1–10 warehouses
- Running QuickBooks + a separate spreadsheet for inventory
- Burning hours every month reconciling the two
- Doing physical counts because the system has drifted
- Need MRP for a 300-step BOM with capacity planning
- Have 10,000 employees and a 6-month implementation budget
- Run a pure-services business with no physical inventory
- Sell direct-to-consumer through Shopify only (Shopify already does this)
Priced like a tool, not a transformation project.
Annual billing saves 20%. No per-transaction fees. No implementation tax.
For ops teams replacing the inventory spreadsheet.
- Up to 5 users
- Up to 1,000 SKUs
- Single warehouse
- Mobile barcode scanner
- Full double-entry GL
- Email support
When the floor and the books finally meet.
- Up to 25 users
- Up to 25,000 SKUs
- Unlimited warehouses
- Decision engine (reorder + ABC)
- CSV + API import
- Priority support
For multi-entity operators who want a partner, not a portal.
- Unlimited users + SKUs
- Multi-entity consolidation
- SSO + advanced RBAC
- Dedicated migration engineer
- Custom integrations
- Founder on speed-dial
Every operator we talked to was running their warehouse on a spreadsheet and their books in QuickBooks — and burning a full day every month trying to make the two agree. Then they'd find the discrepancy on page 4 of a physical count and shrug it off, because what else were they going to do?
The big-ERP answer is “buy a $400k system and spend nine months implementing it.” That answer is fine if you're a public company. It is not fine if you do $8M a year and your CFO is also your tax person.
We built Quince so the warehouse and the books are physically the same database. The next time someone scans a barcode on your floor, your trial balance updates. That's the whole pitch.